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Quality & standards

Audit evidence, organised before the auditor asks

A dedicated workspace for the 2025 Standards for RTOs and the ESOS framework, with evidence, policies, registers, governance and staff credentials, right next to the student data they relate to.

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Illustration of the Academywise interface with sample data.

The problem

Compliance evidence is scattered

  • Policies, versions and approvals live across shared drives.
  • Risk, improvement and refund registers are separate spreadsheets.
  • Trainer credentials and staff referee checks are hard to evidence on demand.

With Academywise

Every standard, its evidence and its owner

Load the standards frameworks, attach evidence to each clause, and keep the registers and governance records an audit asks for, with granular permissions for who can see and change what.

Capabilities

What quality & standards includes

  • Standards libraries

    The 2025 Standards for RTOs (56 clauses) and the ESOS framework (National Code 2018, ESOS Act, Regulations), with evidence per clause.

  • Policies & versions

    Maintain policies with version history.

  • Registers

    Risk, continuous improvement and refund registers.

  • Governance & actions

    Record governance meetings and track resulting actions.

  • Staff onboarding & referees

    Staff onboarding forms with referee checks by secure link.

  • TAS & trainer matrix

    Training and assessment strategies and a trainer matrix to evidence competency and currency.

  • Granular permissions

    An independent role with per-user permissions, plus protection against removing the last administrator.

Workflow

How it works in practice

  1. 01

    Load

    Load the 2025 Standards and ESOS frameworks.

  2. 02

    Evidence

    Attach policies, registers and records to each clause.

  3. 03

    Govern

    Record meetings and assign actions.

  4. 04

    Review

    Show auditors a current, organised evidence base.

Benefits

Why it matters

  • 01

    Next to the source data

    Evidence lives in the same system as the students, staff and delivery it describes.

  • 02

    Controlled access

    Compliance access is a separate role with its own permissions.

  • 03

    Always current

    Policy versions and register entries are kept as they change, not reconstructed for audit.

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FAQ

Quality & standards: common questions

Still have a question? Ask us directly.

Is the standards text official?

Clause wording in the libraries is a compliance-oriented summary for mapping evidence. Always verify against the official legislation and ASQA guidance.

Is ELICOS included?

ELICOS Standards aren't preloaded, but you can add any framework as a new standards set.

Related

Works hand in hand with

Government reporting

AVETMISS NAT exports with readiness checks, state reporting, USI validation, 24 reports and scheduled email reports.

Explore government reporting

International students

Passport, visa and OSHC tracking, a PRISMS 14-day variation register, ESOS attendance warnings and GS-gated CoEs.

Explore international students

Documents & credentials

Testamurs, statements of attainment, records of results and offer letters with QR verification and revocation.

Explore documents & credentials

See Academywise with your own workflows in mind

Book a guided demo. Tell us how you run admissions, delivery and compliance today, and we'll show you the parts of Academywise that matter to you.

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