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International students · CRICOS & ESOS

Every PRISMS deadline, counted down before it's missed

Deferrals queue themselves in your PRISMS register with the 14-day due date already set. Attendance warnings follow your thresholds, and a CoE can't be created until the Genuine Student assessment is approved.

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Illustration of the Academywise interface with sample data.

The problem

ESOS obligations don't wait for month-end

  • Reportable changes have a 14-day window that is easy to miss across a busy team.
  • Attendance warnings are calculated by hand and letters drafted from scratch.
  • Passport, visa and OSHC expiries hide in individual files.

With Academywise

Compliance that runs on the student record

International details, CoEs, deferrals and attendance all sit on the same profile. Rules run in the background: due dates set by the database, warnings calculated from attendance rolls, expiries flagged by colour.

Capabilities

What international students includes

Items labelled Needs your account or In development are explained on the feature status page.

  • Passport, visa & OSHC

    Store passport, visa and OSHC details with expiry warnings: passports at six months, visas and OSHC at 30 days.

  • PRISMS 14-day register

    Each variation's due date is set to the event date plus 14 days by the database. Deferrals for international students queue a variation automatically, with countdown badges and CSV export.

  • ESOS attendance warning ladder

    Attendance below 85% prompts a first warning, below 80% a second warning with an intervention strategy, then a notice of intention to report with a 20-working-day appeal date. Thresholds are provider policy settings, not legislation.

  • Attendance risk register

    Every current international student, sorted by lowest attendance, with letters issued and the next action due.

  • CoE gated by Genuine Student approval

    The Create CoE action unlocks only for international students with a submitted and approved GS assessment, checked again on the server.

  • Needs your account

    VEVO checks & auto-sync

    Run visa entitlement checks through vsure. Marking a student current fills blank visa and passport fields from the latest valid check, without overwriting staff entries.

  • In development

    PRISMS API

    Create and retrieve CoEs and send supported variations straight to PRISMS. Built and running in test mode while Department of Education access is arranged; test results never touch compliance records.

  • ESOS framework library

    Load the National Code 2018, ESOS Act and Regulations into the quality workspace to map evidence against each obligation.

Workflow

How it works in practice

  1. 01

    Enrol

    International details and the GS assessment are captured at admission.

  2. 02

    Issue CoE

    Approved GS unlocks CoE creation on the course.

  3. 03

    Monitor

    Attendance, expiries and variations are tracked continuously.

  4. 04

    Report

    Record PRISMS reports against each variation before the countdown ends.

Benefits

Why it matters

  • 01

    Deadlines you can see

    Green, amber and red countdowns turn the 14-day window into a daily to-do list.

  • 02

    Consistent letters

    Warning letters are generated from attendance data and logged in the student's communications.

  • 03

    Safe testing

    PRISMS test-mode results are never written to CoE numbers or variation status.

Want to see international students with your own scenarios?

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FAQ

International students: common questions

Still have a question? Ask us directly.

Are the 85% and 80% thresholds fixed?

They are Academywise's default warning thresholds and should match your published attendance policy. Your organisation remains responsible for its policy under the National Code.

Can Academywise send variations to PRISMS automatically?

The PRISMS API connection is built and running in test mode. Until live access is granted, staff record PRISMS confirmation numbers against each variation in the register.

Do agents see international compliance data?

Agents see their own students' records in the agent portal. Compliance registers and warnings are staff-only.

Guides

Read more

Related

Works hand in hand with

Admissions & enrolment

A guided online application, document requests, assessments and e-signed offers: one pipeline from applicant to current student.

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Education agents

Agent applications with referee checks, agreements, a full agent portal, commissions, claims and agent training.

Explore education agents

Government reporting

AVETMISS NAT exports with readiness checks, state reporting, USI validation, 24 reports and scheduled email reports.

Explore government reporting

See Academywise with your own workflows in mind

Book a guided demo. Tell us how you run admissions, delivery and compliance today, and we'll show you the parts of Academywise that matter to you.

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