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Data migration

Switch systems without losing your history

Bring students, enrolments, results, notes, CRICOS details and PRISMS history across from your current system. Dry-run every import first, and undo any batch if it isn't right.

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Illustration of the Academywise interface with sample data.

The problem

Migration risk keeps providers on old systems

  • Exports from legacy systems don't match the new system's shape.
  • Duplicate students appear when records are imported twice.
  • A bad import is hard to roll back.

With Academywise

Parse, preview, import, undo

Purpose-built parsers turn legacy exports into Academywise records. Every batch is logged with the rows it created, so undo removes exactly what that batch added and restores what it changed.

Capabilities

What data migration includes

  • Multiple sources

    aXcelerate CSV, Meshed CSV and AVETMISS NAT files (NAT00080/85, 00120, 00130).

  • Six record types

    Students, enrolments, unit results, notes and interventions, CRICOS details and PRISMS history.

  • Dry run first

    Preview counts and issues before anything is written.

  • De-duplication

    Students are matched by USI, student number, email and date of birth, or legacy ID.

  • Per-batch undo

    Undo deletes only the rows a batch created and restores overwritten CRICOS fields.

  • Historical IDs

    Legacy student IDs are kept, shown on the profile, searchable, and accepted on the payment page.

Workflow

How it works in practice

  1. 01

    Export

    Export from your current system.

  2. 02

    Dry run

    Preview the import and resolve issues.

  3. 03

    Import

    Students → enrolments → results → notes → CRICOS → PRISMS.

  4. 04

    Verify

    Check records; undo any batch if needed.

Benefits

Why it matters

  • 01

    Lower switching risk

    Nothing is final until you're satisfied, because every batch can be undone.

  • 02

    History preserved

    Notes keep original timestamps and authors; risk notes become interventions.

  • 03

    No duplicates on re-import

    Re-running an import matches existing records instead of creating new ones.

Want to see data migration with your own scenarios?

Book a demo

FAQ

Data migration: common questions

Still have a question? Ask us directly.

Who can run migrations?

Migration is restricted to super administrators, and every batch is logged.

What date formats are supported?

Australian and ISO dates, NAT-format dates and Excel serial dates are normalised automatically.

Guides

Read more

Related

Works hand in hand with

Government reporting

AVETMISS NAT exports with readiness checks, state reporting, USI validation, 24 reports and scheduled email reports.

Explore government reporting

International students

Passport, visa and OSHC tracking, a PRISMS 14-day variation register, ESOS attendance warnings and GS-gated CoEs.

Explore international students

Admissions & enrolment

A guided online application, document requests, assessments and e-signed offers: one pipeline from applicant to current student.

Explore admissions & enrolment

See Academywise with your own workflows in mind

Book a guided demo. Tell us how you run admissions, delivery and compliance today, and we'll show you the parts of Academywise that matter to you.

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  • Walkthrough tailored to your modules
  • Discuss migration from your current system
  • Clear status on every feature